Privacy Policy

Information on the processing of personal data at Luoto & Company Oy

Updated: 14th of September, 2020

Our company stores and processes personal data as required by the EU’s General Data Protection Regulation (GDPR).

Controller:

Name of the company: Luoto & Company Oy

Business ID: 2754976-5

Address: Eerikinkatu 28, 00180 Helsinki

Phone: 0407184066

Person responsible for register matters:

Name: Lauri Nousiainen

Email: lauri.nousiainen@luotocompany.fi

Name of the register:

Register related to the management of the company’s business

Grounds for maintaining the register

The retention of data in the register is based either on a contractual relationship with our company, on the person’s consent to data being stored or on our company’s legitimate interest in collecting information that is required for purposes related to our business.

We collect and store data based on client and employment relationships and on potential new clients in relation to our business. The collection of data on new potential clients is based on business activities and we collect the data ourselves.

Purpose of the use of personal data

We process personal data in connection with client relationships or other relevant connections for the purposes of handling, analysis and marketing.

Our operations are based on legitimate business, which means that we also comply with the EU legislation on the storage of personal data:

Data content of the register (fields of personal data forms)

In managing client relationships, we store a minimum amount of data, which typically includes the person’s specific name, possibly the company name, and contact information such as email address and phone number.

Data sources

Data collected through site forms.

In addition, when acquiring new clients we may take note of persons who have been featured in the media, for example, and whom we may later contact in relation to business.

Disclosure and transfer of data

At the discretion of the controller, data may be disclosed to our cooperation partners within the limits permitted and required by the applicable legislation, unless the data subject has prohibited the disclosure of data. The disclosure of data to cooperation partners takes place only for purposes that support the purpose of the register.

Disclosure of data outside the EU or EEA

Data is not disclosed to parties operating outside the territory of the Member States of the European Union or the European Economic Area.

Data is disclosed to services operating outside the territory of the member states of the EU or the EEA. The transfer of data complies with the requirements of legislation applicable to personal data, and we distribute data to these services in accordance with the principle of data minimization and risk mitigation. We use companies that have joined the Privacy Shield system.

Register security

The data contained in the register is stored in CRM and HR services, where the data is protected by firewalls, passwords, and other generally accepted technical means applied in the information security industry. Manually maintained materials are located in premises to which unauthorized persons have no access.

Only specified employees of the controller and employees of companies acting on its behalf and for it have access to the data contained in the register. Logs are recorded of all processing of personal data, so we can check when the personal data was processed and who processed it.

Right of inspection

In these cases, please contact the contact person for the register.

Contact details of the data protection officer:

Lauri Nousiainen, tel: +358 40 718 4066

To review your personal data or to have it rectified or erased, or to make a complaint regarding the use of data, we recommend that you email the person responsible for data protection matters at Luoto & Company Oy.